COVID-19 Operational Plan

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1. Operational Plan Objectives: 

Activities of the Tantramar Outdoor Club (TOC) are important in encouraging and facilitating the safe  participation by residents of Sackville, New Brunswick and the Tantramar Region in healthy outdoor activities.

This operational plan has been developed for use by TOC members and guests, in line with requirements of the Province of New Brunswick Department of Public Health and Sport New Brunswick, for the use of TOC cross-country ski, snowshoe and hiking trails and facilities under Yellow, Orange and Red Alert Levels.  It addresses three key aspects of TOC winter activities: use of trails, use of warming cabins, and Jackrabbit youth training sessions.

This plan has been prepared by TOC members Richard Elliot, Ross Thomas and Robin Walker, and will be distributed electronically to all TOC members.  It will be updated as necessary, to reflect changes in New Brunswick COVID-19 guidelines and advice from Health Canada, and practical experience gained from TOC members when putting this plan into practice. 

Skiing while 2 meters apart!
Keeping two meters apart and having fun!

2. ALL Alert Levels

  • All participation in winter activities of the Tantramar Outdoor Club is undertaken at the user’s risk, and is subject to the following guidelines.
  • All TOC registration will be conducted electronically through the TOC Facebook site.
  • All TOC committee meetings will be held virtually until further notice.
  • All TOC social gatherings and activities have been cancelled, or will be held virtually, until further notice.
  • All participants should travel to and from parking areas in separate vehicles, unless they are members of a social (friends or family) bubble.
  • Hand sanitizer and alcohol spray will be provided by TOC at facilities and venues as described below, but participants are responsible for providing their own face masks.
  • Individuals must not participate in any TOC winter activities if they:
    • feel unwell, or have symptoms of COVID-19, a cold or the flu,
    • have tested positive for COVID-19 within the past two weeks, or are in self-isolation for COVID-19,
    • have been in contact within the past two weeks with someone who has COVID-19 or who is self-isolating due to travel or to COVID -19 exposure, or
    • do not agree to abide by these guidelines.

3. YELLOW Alert Level

i. Use of ski, snowshoe and hiking trails

TOC members and guests may use cross-country ski, snowshoe and hiking trails at their own risk, subject to the following guidelines:

  • Trail users should keep at least 2 metres apart at all times, unless they are members of a social (friends or family) bubble.
  • Trail users must stop or move off the ski, snowshoe or hiking trail at the approach of others from the opposite direction, to enable them to pass safely at a 2-metre distance.
  • Face masks should be worn when maintaining 2-metre physical distancing may not be possible, while interacting closely with others on the trails, or at crowded parking lots, assembly areas or trail heads.
  • A summary of these guidelines will be posted at the main trail heads.

ii. Use of warming cabins

Trail users may use warming cabins at their own risk, subject to the following guidelines:

  • A maximum of 6 persons may use the cabin at one time.
  • All cabin visitors should keep at least 2 metres apart at all times, unless they are members of a social (friends or family) bubble.
  • Trail users should limit their cabin visits to 20 minutes each, and are encouraged to enable others to share the use of these facilities.
  • Face masks must be worn when inside the cabin, unless everyone present is in the same social (friends or family) bubble.
  • For contact-tracing purposes, everyone using the cabin must sign in by providing their full name, telephone number, and time and date of their visit.  This information must be provided each time the cabin is used, by following instructions posted in the cabins.  This personal information will be kept confidential, and eventually destroyed if not required by Public Health inspectors.
  • Hand sanitizer and alcohol spray will be provided in each cabin, but there will be no regular cleaning of the cabin.  Visitors are encouraged to use sanitizer for hands and alcohol spray for cabin surfaces, and remove rubbish from the cabins.
  • Outdoor Port-a-Pottie toilet facilities will be accessible, and hand sanitizer will be provided.
  • A summary of these guidelines will be posted in each warming cabin.

iii. Operation of Jackrabbit youth training sessions

Students and instructors will participate in Jackrabbit youth training sessions at their own risk, subject to the following guidelines:

  • All Jackrabbit instructors, students and their families will follow the operational guidelines listed above relating to the use of trails, interacting with others, and moving to and from parking and assembly areas, and will receive orientation from TOC about following these guidelines.
  • All participants will wear masks, and keep at least 2 metres apart in parking and assembly areas prior to the start and end of each lesson, and whenever interacting closely with others.
  • Participants are encouraged not to share equipment except under the guidance of instructors, and to make use of the hand sanitizer provided as needed.
  • Participants must arrive on time and ready to ski, in order to minimize congestion in parking and assembly areas. 
  • Class sizes will be limited to a maximum of 10 students and instructors in each group. 
  • Each group will have an assigned start and end location for use each week.  Instructors will ensure that students are able to stay at least 2 metres apart, and may place pylons or other markers to indicate where students should wait until lessons begin. 
  • Once students arrive at their designated location, they may remove their masks for the duration of the lesson. 
  • There will be no sharing of drinks, or food of any form, during lessons. 
  • Instructors will carry an emergency kit that includes hand sanitizer and disinfectant wipes.
  • Participants in Jackrabbit youth training activities will not use TOC cabins.
  • For contact-tracing purposes, instructors will maintain attendance lists with the full name and telephone number of each student and associated family members present on each day, based on information provided at Jackrabbit registration.
  • Instructors will ensure that these guidelines are followed by all participants, and have the authority to ask students to leave if they are not adhering to guidelines, or if their behaviour may be putting others at risk.

4. ORANGE Alert Level

i. Use of ski, snowshoe and hiking trails

TOC members and guests may use cross-country ski, snowshoe and hiking trails at their own risk, subject to the following guidelines:

  • Trail users must keep at least 2 metres apart at all times, unless they are members of a family or two-household bubble.
  • Groups are limited to 10 participants or fewer.
  • Trail users must stop or move off the ski, snowshoe or hiking trail at the approach of others from the opposite direction, to enable them to pass safely at a 2-metre distance.
  • Face masks should be worn at all times when interacting closely with others on the trails, or while at parking lots, assembly areas or trail heads.
  • A summary of these guidelines will be posted at the main trail head.

ii. Use of warming cabins

Trail users may use warming cabins at their own risk, subject to the following guidelines:

  • Only single visitors, or members of a family or two-household bubble, may use the cabin at one time, up to a maximum of 6 people. 
  • Trail users should limit their visits to the cabin to 20 minutes each, and must leave promptly if other trail users from outside their social bubble arrive to make use of the cabin. 
  • Trail users who arrive when the cabin is occupied must wait outside, or do a quick loop around nearby trails, until the cabin has been cleaned up and vacated.
  • Use of face masks is encouraged inside the cabin, even if everyone present is in the same family or two-household bubble.
  • For contact-tracing purposes, everyone using the cabin must sign in by providing their full name, telephone number, and time and date of their visit.  This information must be provided each time the cabin is used, by following instructions posted in the cabin.  This personal information will be kept confidential, and eventually destroyed if not required by Public Health inspectors.
  • Hand sanitizer and alcohol spray will be provided in each cabin for visitor use, but there will be no regular cleaning of the cabin.  Visitors are encouraged to use sanitizer for hands and alcohol spray for cabin surfaces, and remove rubbish from the cabins.
  • Outdoor Port-a-Pottie toilet facilities will be accessible, and hand sanitizer will be provided.
  • A summary of these guidelines will be posted in each warming cabin.

iii. Operation of Jackrabbit youth training sessions

Students and instructors will participate in Jackrabbit youth training sessions at their own risk, subject to the following guidelines:

  • All instructors, students and their families will follow the operational guidelines listed above relating to the use of trails, interacting with others, and moving to and from parking and assembly areas, and will receive orientation from TOC about following these guidelines.
  • Upon arriving at the venue, all participants in Jackrabbit youth training sessions must answer questions by a designated instructor from the Government of New Brunswick’s symptom checklist, concerning their current health and recent contacts and travel (active screening).
  • All participants will wear face masks throughout all Jackrabbit class and ski sessions, and in parking and assembly areas, and will keep at least 2 metres apart throughout.
  • Participants will not to share equipment except under the guidance of instructors, and are encouraged to make use of the hand sanitizer provided as needed.
  • Participants must arrive on time and ready to ski, in order to minimize congestion in parking and assembly areas.
  • Class sizes will be limited to a maximum of 10 students and instructors in each group. 
  • Each group will have an assigned start and end location for use each week, and instructors will ensure that students are able to keep at least 2 metres apart. 
  • There will be no sharing of drinks, or food of any form, during lessons. 
  • Instructors will carry an emergency kit that includes hand sanitizer and disinfectant wipes.
  • Participants in Jackrabbit youth training activities will not use TOC cabins.
  • For contact-tracing purposes, instructors will maintain attendance lists with the full name and telephone number of each student and associated family members present on each day, based on information provided at Jackrabbit registration.
  • Instructors will ensure that these guidelines are followed by all participants, and have the authority to ask students to leave if they are not adhering to guidelines, or if their behaviour may be putting others at risk.

4. RED Alert Level

i. Use of ski, snowshoe and hiking trails

TOC members and guests may use cross-country ski, snowshoe and hiking trails at their own risk, subject to the following guidelines:

  • Trail users must keep at least 2 metres apart at all times, unless they are members of a family bubble.
  • Groups are limited to 5 participants or fewer.
  • Trail users must stop or move off the ski, snowshoe or hiking trail at the approach of others from the opposite direction, to enable them to pass safely at a 2-metre distance.
  • Face masks must be worn at all times when interacting closely with others on the trails, or while at parking lots assembly areas, or trail heads.
  • A summary of these guidelines will be posted at the main trail head.


ii. Use of warming cabins

  • All regular use of cabins is prohibited during Red Alert Level periods
  • Cabins may be used in urgent or emergency situations, and will remain unlocked and stocked with emergency equipment and supplies.
  • Outdoor Port-a-Pottie toilet facilities will be accessible, and hand sanitizer will be provided.

iii. Operation of Jackrabbit youth training sessions

  • All Jackrabbit youth training sessions will cease completely during Red Alert Level periods.

5. TOC COVID-19 Notices

The following notices will be posted at appropriate locations to advise users of TOC facilities of the key guidelines in this operational plan:

  • COVID-19 Guidelines for Use of Ski, Snowshoe and Hiking Trails (Yellow and Orange Alert Levels)
  • COVID-19 Guidelines for Use of Ski, Snowshoe and Hiking Trails (Red Alert Levels)
  • COVID-19 Guidelines for Use of the Warming Cabin (Yellow Alert Level)
  • COVID-19 Guidelines for Use of the Warming Cabin (Orange Alert Level)
  • COVID-19 Guidelines for Use of the Warming Cabin (Red Alert Level)
  • Personal Information Required for COVID-19 Contact Tracing (Yellow and Orange Alert Levels)